Board meeting preparation involves a lot of reading, taking notes, thinking/contemplating, and seeking out and asking for additional information. This improves the effectiveness of the board and allows them to spend more time on the strategy and less time on procedural issues. This also lessens the anxiety that many directors feel during board meetings which are too long and have many details, but don’t offer specific action steps.
The best way to prepare yourself for a board of directors ‘ meeting is to study the agenda thoroughly in advance, and pay special attention to the most important topics. Check the agenda for upcoming topics and rank them according to relevance, urgency and alignment with the company’s goals and strategies. To determine the best priority items, seek input from your CEO or chair of the board. Design the agenda of the meeting to ensure that key issues are discussed first and in depth. This will enable the board to leave the meeting with a https://boardroomsystems.net/board-meeting-slides-tips-on-making-interactive-presentation/ clear understanding of the decisions that have to be taken.
Additionally, make sure to include updates on the actions which were given at the previous board meeting, and to confirm that all the required information has been given by the presenters. It’s also crucial to confirm whether all participants can access the meeting via video, phone or other online platforms. Once the board pack and agenda are in place, send them out to all participants. This should be done at a minimum of one week prior to the meeting to allow participants time to review it and make any necessary changes.