The recent rash of data breaches have led numerous organizations to consider whether their company information is safe. With the appropriate security features for your virtual dataroom it is possible to secure confidential documents from being exposed to unauthorized viewing.
Traditionally, businesses would share confidential documents with selected parties in physical rooms. Nowadays due diligence is conducted online in virtual rooms that are built on secure cloud platforms. Virtual rooms are vital to the successful completion and execution of strategic transactions that are complex.
No matter if your business is going through M&A, bankruptcy, restructuring or capital raising, it’s important that you have the right tools to effectively and securely transfer sensitive documents. The top virtual data room service providers offer a solid data protection with robust collaboration tools and remote access retrieval. These include Chinese walls as well as automatic indexing, watermarking and Q&A workflows. Furthermore, the top virtual data rooms make sure that they comply with international policies like GDPR, CCPA, and SOX using protocol reporting and auditing tools.
To ensure that confidential information is not getting into the wrong hands Secure document viewing options like fence views, view only modes, and access restriction are essential. You should also make sure that the encryption software is able to secure both information in transit as well as data in rest.
A secure data room solution will also allow you to download documents in PDF format to be viewed offline. This is a standard feature because some users want to print copies of their documents in order that they can read them when not connected to the Internet. If you permit this in your VDR then any protection that was applied to the original document will be instantly removed, leading to an unprotected PDF.
secure document sharing how virtual data rooms are changing the game